How to Prepare Wallet Receipts for a Ledger Engagement
A practical checklist for gathering offline wallet documentation before your first consultation.
The quality of your finished ledger depends heavily on what you bring to the first document collection session. Here is how to prepare.
Gather by Source, Not by Date
Start by listing every place wallet records might live: corporate email accounts, shared drives, USB devices, physical filing cabinets, and personal devices used by authorized officers. Collect from each source before attempting to sort chronologically.
Include These Document Types
- Wallet creation or import receipts
- Outbound and inbound transfer confirmations
- Exchange withdrawal records
- Bank wire confirmations linked to reserve purchases
- Custody agreements and key-holder assignment forms
- Access logs for cold-storage locations
- Internal authorization memos for reserve movements
Label What You Cannot Find
Missing documents are expected. Create a simple list noting which transactions you know occurred but cannot locate receipts for. Our gap analysis will address these explicitly rather than leaving silent holes in the register.
Designate One Point of Contact
Choose one staff member who can answer questions about historical transactions during the engagement. Multiple contacts with conflicting recollections slow ledger construction significantly.
Physical vs. Digital
Bring physical documents in their original order if possible — do not reorganize them beforehand. For digital files, provide folder access rather than selective exports so we can verify completeness.
Timeline Expectations
Preparation typically takes firms one to two weeks. Rushing document collection usually means returning to the same missing receipts multiple times. Allow adequate time before your scheduled intake session.